Program Director Role Description

What are we looking for in a Program Director?
Please consider the following passages.

28 For which of you, desiring to build a tower, does not first sit down and count the cost, whether he has enough to complete it? 29 Otherwise, when he has laid a foundation and is not able to finish, all who see it begin to mock him, 30 saying, ‘This man began to build and was not able to finish.’

Luke 14:28-30 ESV

36 For from him and through him and to him are all things. To him be glory forever. Amen.

Romans 11:36 ESV

As a Program Director, CYC is asking you to come up with the games, and activities for a camp. The above passages look at budgeting and order, which are two of the things that you’ll need to do as you put your program together.

Responsibilities
These are the responsibilities of the Program Director before, during, and after a camp.

Before Camp

• Pray for the camp.
• Fill out the required forms and paperwork.
• Come up with a theme for the camp.
• Write a paragraph describing your camp’s draw cards for advertisement.
• Draft a program to be approved by the CYC Camps Coordinator.
• Determine what Cabin Leaders need to bring and pass on this information to them (costumes, decorations etc.).
• Ensure you have all the necessary materials for crafts, games, activities etc. Contact the CYC Camp Coordinator about these items before you buy them, as we may already have some of them at the campsite.
• Prepare ample backup indoor activities/games in case of bad weather.
• Come to camp physically and spiritually prepared, CYC Camps can be a busy and wearing time. We want you to be effective in your role.

During Camp

• Pray for camp.
• Make sure all activities are set up ahead of time. If you need help doing this, make sure to ask the CYC Camps Coordinator ahead of time.
• Brief leaders daily on the program.
• Direct the program to make sure that activities run on time.
• Give clear instructions to leaders and campers.
• Provide and accept feedback.
• Pack up all equipment and activities that you brought/set up on the camp.
• Do your evaluation form during the final debrief meeting.

After Camp

• Pray for campers and volunteers.
• Debrief with CYC Camps Coordinator.
• Debrief with your fellow Key Leaders.

Deadlines
Below is a list of the things we need from you and when we need them by. You can complete these ahead of time and send them in.

• 12 weeks before the camp we need to know what the theme is going to be. The theme needs to be approved by the CYC Camps Coordinator.
• 10 weeks before the camp we need a paragraph written about your camp for advertisement. If you’d like examples of this, contact the CYC Camps Coordinator.
• 8 weeks before the camp we need a draft program.
• 6 weeks before the camp we need a list of all activities/games you are going to run with a brief description of what the activities/games are. The CYC Camps Coordinator will need this to make sure nothing dangerous happens over your camp.
• 4 weeks before the camp we need a final program. This should include in-depth details of what is going to happen in each time slot. For example, if there is a “night game”, make sure to attach a paragraph with information on what this game will be.
• 2 weeks before the camp we need a list of any required items. The CYC Camps Coordinator with check this to see if we already have any of the items onsite. If you need to buy any items that we don’t have, we’ll reimburse you for that cost (if you purchase anything make sure you keep the receipts and only have items for the camp on the receipt).

The CYC Camps Coordinator will be available to answer questions and assist you however needed.