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Hire Conditions

Conditions

1. Enforcement
It is the responsibility of each group to ensure that campers understand and follow the Campsite’s rules and procedures. Each group must have a competent leader in charge to liaise with Campsite Staff. We recommend a ratio of one leader to ten campers (1:10). The Group Leader is responsible for camper supervision at all times. Campsite Staff or their sub-contracted Outdoor Activity Providers may instruct, lead, demonstrate or assist in an activity but the Group Leader is deemed to be responsible for overall group supervision and safety. The Campsite will provide written procedures for the conduct of specialized outdoor activities.

2. Agreement
The payment of a deposit by the hirer constitutes an agreement to hire the use of the facilities from the campsite.

3. Payment
Full payment is required prior to departure from the camp. If necessary, any additional expenses incurred (extra campers, breakages, etc.) will be invoiced and payment is requested within 14 days.

4. Liability
Christian Youth Camps (SA) Inc and its agents and employees do not accept liability for loss of property or damage or personal injury arising from the use of the facilities.

5. Cancellation
Should you be forced to cancel the booking more than 3 months prior to the proposed date of the camp, the deposit will be refunded only in the event of CYC (SA) Inc being able to rebook the dates reserved by you. If the cancellation is made less than 3 months prior to the proposed date then 70% of the minimum fee is payable by you in the event of CYC being unable to rebook the dates.

6. Daily Duties
The campsite is to be maintained in a clean condition by the campers. Groups are to provide duty groups to set and clear tables for each meal and to wash the dishes. Other daily cleaning duties may be required and will be specified by campsite staff.

7. Sleeping Accommodation
For the health and safety of the hire group the number of campers sleeping per room must not exceed the number of beds.

8. Arrival/Departure
The campsite staff need to address the campers as soon as practicable after arrival. It is the responsibility of the group leader to assemble the campers at a mutually convenient time. If group dynamics do not permit this then it is the responsibility of the group leader to convey the safety briefing to the campers according to Campsite staff directions. Areas of the campsite are to be cleaned as directed by Campsite staff and inspected prior to departure. All equipment to be returned and losses or breakages to be accounted for.

9. Emergency Procedures
(i) Procedures
Emergency procedure notices are posted throughout the campsite and campers should make themselves familiar with the arrangements.
(ii) Fire Fighting Equipment
Extinguishers and smoke detectors are vital and are located around the site. These should not be tampered with or removed.
(iii) Fires
No fire or BBQ may be lit on the property without the consent of the Campsite staff. Fire restriction notices and Total Fire Ban Days must be strictly observed.

10. Property
(i) Damage and Loss
All breakages and losses to campsite property or equipment are to be reported to Campsite management. They will be invoiced to the group. Campsite takes no responsibility for the loss or damage to personal property. Campers are only permitted to access the buildings to which they have been allocated.
(ii) Parking
All vehicle parking is strictly at the owner’s risk and only in areas as directed or sign posted.
(iii) Speed restrictions
Speed restrictions apply and are strictly enforced.
(iv) Alcohol/Smoke/Non-Prescribed Drugs Free environment
There is no smoking, alcohol or non-prescribed drug consumption on the campsite premises.
(v) Out of Bounds Area
Workshops, residences and surrounding property are ‘out of bounds’ areas.

11. Telephone
Campsite staff are to be informed of any calls for emergency services and will make the business telephone available.

12. First Aid
First aid is the responsibility of campers. Campers must provide their own first aid equipment and trained staff.

13. Group Leaders
The group leader must ensure: that campers under 18 years of age have appropriate parent/guardian consent to attend the camp; that each camper has completed a health/medical record sheet; that the campsite’s illness and injury register is filled out for all such incidents; and that Christian Youth Camps (SA) Inc is provided with a written list of camper names. It is the responsibility of the group leader to inform all day visiting members of the group of the campsite?s safety briefing and ‘general conditions of hire’.

14. Terminating the occupancy
Christian Youth Camps (SA) Inc reserves the right to terminate the occupancy without notice for breach of the General Conditions for Hire. Campsite staff are empowered to take action as maybe deemed necessary for the proper conduct of the camp.

15. Minimum Numbers
A minimum number charge exists for the hire of the campsite. Please refer to the Booking Form and Hire Agreement.

16. Behaviour
Group leaders are asked to remind campers to respect each other, others personal property and the environment. All noise should cease by 11.00pm.

17. Photos
We reserve the right to take photos of group activities for use on our Web Site and publicity purposes.